Daycare Policy

Caregiver's Responsibilities

  1. Will provide a warm, stimulating, and safe environment that is appropriate to the child’s age or development level and will report to the parent any changes in the child’s development or behavior which would be of interest.
  2. Will maintain basic hygiene.
  3. Will provide nutritious well-balanced lunches and snacks.
  4. Will be responsible for child only when in my care. If child walks alone to and from caregiver’s home, the parent is responsible for him/her during this time.
  5. Will provide stimulation and education (music, arts and crafts, reading and free indoor and outdoor activities).
  6. Will provide affection (hugs, cuddles and encouragements).
  7. Will provide proper supervision.
  8. Will ensure all equipment is safe and in a clean state.
  9. Will have outings as frequent as possible to insure a good dose of fresh air, and a respect for nature and the environment.
  10. Redirection or time outs are used effectively, however if disciplinary problems arise and a meeting with parents and caregiver fail to resolve the situation, termination of this contract may be necessary.
  11. Will provide a years end receipt which will be issued by January 15th of each year.

 Parent’s Responsibilities

  1. Notify the caregiver of ANY changes to the child’s information sheet.
  2. Advise the caregiver if someone other than the parent is picking up the child that day.
  3. Notify the caregiver if any person or persons are not allowed by law to be within the vicinity of the child (proof of legal document will be copied and a duplicate will be kept in the child’s file.
  4. Notify by texting/calling before 9:00 am or the night before if the child has an appointment or illness; please give the caregiver at least 2 weeks’ notice regarding vacation.
  5. Notify the caregiver as soon as possible about any work or school hours changing.
  6. Make sure most times that their child is at the daycare by 9:00 am or 9:30 am at the latest. 
  7. Ask the caregiver if they can accommodate any changes to the hours agreed upon in the contract, should there be an early drop off or late pick up the caregiver has the right to ask for a late or early fee.
  8. To supply pull-ups or diapers until child is toilet trained.
  9. To send appropriate clothing for weather conditions: WINTER: well-fitting snowsuit, -40 well fitted winter boot, winter hat, water proof mittens, SUMMER: summer hat, sunscreen (if specific brand required), toe covered sandals or velcro shoes, SPRING AND FALL rain boots, water proof rain pants, AT ALL TIMES: a change of clothing, including underwear (if toilet trained) and socks.
  10. Will provide the caregiver with formula, bottles of milk, special food, diapers, wipes (if specific brand required), all labeled with child’s name. (if needed).
  11. Will provide the caregiver with instructions for the care of a child with special requirements (ex. Dietary needs, allergies, medical conditions) & will provide special diet foods.
  12. Will provide the caregiver with at least 4 weeks’ notice before withdrawing the child from care.

New Client Clause

Two weeks payment will be due for the last two weeks of care when the contract is signed. This deposit will act as a holding fee for the child’s placement in the daycare and is non-refundable. One month probationary period will be allowed for the child to settle in, if deemed necessary childcare arrangements will be reviewed. If a situation becomes negative the caregiver and the parents will agree to terminate the contract.


Either party wishing to terminate care agree to submit to the other a 4 business weeks written notice stating the last day of care and reason for termination. The balance owing is due immediately upon receiving notice, failure to do so will result in refusal of services. Termination will not be accepted during a vacation period. Should you choose to terminate a contract within the first 6 months of care the deposit is forfeited. Deposits will not be forfeited for temporary or short term contracts.

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